The University of Oklahoma (OU) Libraries seeks an innovative, collaborative, and highly motivated individual to serve as OU’s Institutional Repository Librarian of SHAREOKTM, the joint institutional repository for OU and the University of Central Oklahoma. SHAREOKTM is hosted on DSpace, a free, open-source software system by OU Libraries, and it currently contains more than 40,000 items, encompassing faculty and staff publications, student works, and open educational resources. This position develops, implements, and assesses policies, workflows, and documentation to streamline the mediated deposit of faculty, staff, and student scholarship in SHAREOKTM and improve the user experience, in collaboration with colleagues. Reporting to the Director of Open Initiatives and Scholarly Communication within OU Libraries, the Institutional Repository Librarian will be integral to increasing awareness and uptake of SHAREOKTM in support of the OU-Norman Open Access policy, thereby broadening access to the research output of OU.
The successful candidate will have a strong understanding of copyright and licensing questions related to repository content, demonstrated experience with project management responsibilities related to digital repositories, digital asset management systems, or similar digital initiatives as well as knowledge of the scholarly publishing life cycle. As a member of the librarian classification this position will participate in library services directly related to their domain of expertise such as reference services to library patrons, including answering questions, preparing and maintaining materials, cataloging and classifying material, performing bibliographic searches, developing guides to the Libraries’ collections and research aids, participating in collection development, performing library instruction, promoting and representing the OU Libraries to internal and external clients and performing various duties as needed to successfully fulfill the function of this position.
Special Instructions to Applicants\:
Applicants must attach the following documents in pdf format\:
Cover Letter
Resume
List of 3 Professional References
Hire will be contingent on submission of academic transcripts.
Best consideration date for applications\: September 15, 2025
The University of Oklahoma (OU) Libraries seeks an innovative, collaborative, and highly motivated individual to serve as OU’s Institutional Repository Librarian of SHAREOKTM, the joint institutional repository for OU and the University of Central Oklahoma. SHAREOKTM is hosted on DSpace, a free, open-source software system by OU Libraries, and it currently contains more than 40,000 items, encompassing faculty and staff publications, student works, and open educational resources. This position develops, implements, and assesses policies, workflows, and documentation to streamline the mediated deposit of faculty, staff, and student scholarship in SHAREOKTM and improve the user experience, in collaboration with colleagues. Reporting to the Director of Open Initiatives and Scholarly Communication within OU Libraries, the Institutional Repository Librarian will be integral to increasing awareness and uptake of SHAREOKTM in support of the OU-Norman Open Access policy, thereby broadening access to the research output of OU.
The successful candidate will have a strong understanding of copyright and licensing questions related to repository content, demonstrated experience with project management responsibilities related to digital repositories, digital asset management systems, or similar digital initiatives as well as knowledge of the scholarly publishing life cycle. As a member of the librarian classification this position will participate in library services directly related to their domain of expertise such as reference services to library patrons, including answering questions, preparing and maintaining materials, cataloging and classifying material, performing bibliographic searches, developing guides to the Libraries’ collections and research aids, participating in collection development, performing library instruction, promoting and representing the OU Libraries to internal and external clients and performing various duties as needed to successfully fulfill the function of this position.
Special Instructions to Applicants\:
Applicants must attach the following documents in pdf format\:
Cover Letter
Resume
List of 3 Professional References
Hire will be contingent on submission of academic transcripts.
Best consideration date for applications\: September 15, 2025
Required Education\: Bachelor's degree
Skills\:
- Ability to work effectively in a culturally rich environment.
- Excellent oral and written communication skills, including the ability to effectively communicate with end-users at varying technological skill levels.
- Ability to define and prioritize goals to meet short-term objectives and realize long-term plans.
- Current technology skills including Microsoft Office products (Word, Outlook, Excel, PowerPoint).
- Ability to assess and learn new technologies quickly, work creatively in a rapidly changing environment, take initiative, and be self-directed.
- Ability to speak to fundamental elements of open access in relation to the mission of academic libraries.
- Experience project managing complex digital initiatives projects, including demonstrated experience managing and maintaining short-term and long-term projects.
- Demonstrated success in cultivating and developing collegial relationships with students, faculty, and staff.
- Demonstrated ability to work strategically and collaboratively with stakeholders to build program and initiatives.
Advertised Physical Requirements\:
- Ability to lift, bend, stoop, and carry.
- Ability to engage in repetitive motions.
- Standard office environment.
- Frequent exposure to interruptions.
- Requires contact with other departments and university officials.
Department Preferences\:
- 12 months of recent experience working with institutional repositories or digital asset management systems.
- Master’s degree in Library Science from an ALA-accredited program or advanced degree in a relevant field.
- Knowledge of and experience with institutional repositories (e.g., DSpace, Digital Commons, Islandora, Esploro, Dataverse, etc.), digital asset management systems, or related tasks (e.g., creating digital records, quality checking metadata, assessing copyright compliance).
- Understanding of the scholarly publishing lifecycle, including author agreements, open licenses, and publisher self-archiving policies.
- Basic knowledge of relevant metadata schemata (e.g., Dublin Core, MODS, PREMIS) and prior experience with metadata cleanup or standardization projects.
- Experience working in a university or library setting.
- Demonstrated project management experience.
- Working knowledge of web accessibility best practices and strategies for improving platform usability, discoverability, and/or interoperability.
- Prior experience with providing end user platform support, technical troubleshooting, user testing, and/or platform development.
- Ability to communicate and translate technical processes, metadata standards, and legal terminology to non-specialists.
- Ability to analyze complex problems and formulate strategies to solve them.
- Comfort with quantitative data and analysis.
Special Instructions\: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https\://hr.ou.edu/Policies-Handbooks/TB-Testing.
Why You Belong at the University of Oklahoma\: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!
Equal Employment Opportunity Statement\: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.
Required Education\: Bachelor's degree
Skills\:
- Ability to work effectively in a culturally rich environment.
- Excellent oral and written communication skills, including the ability to effectively communicate with end-users at varying technological skill levels.
- Ability to define and prioritize goals to meet short-term objectives and realize long-term plans.
- Current technology skills including Microsoft Office products (Word, Outlook, Excel, PowerPoint).
- Ability to assess and learn new technologies quickly, work creatively in a rapidly changing environment, take initiative, and be self-directed.
- Ability to speak to fundamental elements of open access in relation to the mission of academic libraries.
- Experience project managing complex digital initiatives projects, including demonstrated experience managing and maintaining short-term and long-term projects.
- Demonstrated success in cultivating and developing collegial relationships with students, faculty, and staff.
- Demonstrated ability to work strategically and collaboratively with stakeholders to build program and initiatives.
Advertised Physical Requirements\:
- Ability to lift, bend, stoop, and carry.
- Ability to engage in repetitive motions.
- Standard office environment.
- Frequent exposure to interruptions.
- Requires contact with other departments and university officials.
Department Preferences\:
- 12 months of recent experience working with institutional repositories or digital asset management systems.
- Master’s degree in Library Science from an ALA-accredited program or advanced degree in a relevant field.
- Knowledge of and experience with institutional repositories (e.g., DSpace, Digital Commons, Islandora, Esploro, Dataverse, etc.), digital asset management systems, or related tasks (e.g., creating digital records, quality checking metadata, assessing copyright compliance).
- Understanding of the scholarly publishing lifecycle, including author agreements, open licenses, and publisher self-archiving policies.
- Basic knowledge of relevant metadata schemata (e.g., Dublin Core, MODS, PREMIS) and prior experience with metadata cleanup or standardization projects.
- Experience working in a university or library setting.
- Demonstrated project management experience.
- Working knowledge of web accessibility best practices and strategies for improving platform usability, discoverability, and/or interoperability.
- Prior experience with providing end user platform support, technical troubleshooting, user testing, and/or platform development.
- Ability to communicate and translate technical processes, metadata standards, and legal terminology to non-specialists.
- Ability to analyze complex problems and formulate strategies to solve them.
- Comfort with quantitative data and analysis.
Special Instructions\: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https\://hr.ou.edu/Policies-Handbooks/TB-Testing.
Why You Belong at the University of Oklahoma\: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!
Equal Employment Opportunity Statement\: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.
Required Attachments
Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process.
Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!
Administrative & Executive Assistance (3)